Please submit public comments to gwen.gemmell@railslibraries.org
Committee Meetings
Upcoming Meetings
2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- Rockford University (Howard Colman Library)
- Engineering Systems, Inc.
Submit public comments to Renya.Krempl@railslibraries.org to be read aloud.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Cook Memorial Public Library District (Aspen Drive Library)
- Rockford University (Howard Colman Library)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Northern Illinois University (Founders Memorial Library)
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- RAILS Coal Valley Videoconference Room
- Sterling Public Library
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray (mary.murray@railslibraries.org).
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Cook Memorial Public Library District (Aspen Drive Library)
- Rockford University (Howard Colman Library)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Please submit public comments to gwen.gemmell@railslibraries.org
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- Rockford University (Howard Colman Library)
- Engineering Systems, Inc.
Submit public comments to Renya.Krempl@railslibraries.org to be read aloud.
Past Meetings
2026
Meeting Documents
- Policy Committee Meeting Agenda - February 25, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting, January 28, 2026.pdf (PDF)
- 6.1 - FOIA (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - Personal Relationships in the Workplace (PDF)
- 6.4 - Receipt of Fraudulent Email (PDF)
- 7.1 - General Leave of Absence (PDF)
- 7.2 - Voting Leave (PDF)
- 7.3 - Funeral-Bereavement Leave (PDF)
- 7.4 - School Visitation Leave (PDF)
- 7.5 - Jury Duty (PDF)
- 7.6 - FMLA (PDF)
- 7.7 - Nursing Moms and Room Policy (Sample Draft) (PDF)
- 7.8 - Employee Blood and Organ Donation Leave (Sample Draft) (PDF)
Meeting Documents
- Agenda - Policy Committee Meeting, January 28, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting, October 22, 2025 (PDF)
- 6.1 - Fiscal Accountability Policy Policy (PDF)
- 6.2 - Sick Leave Policy (PDF)
- 6.3 - Vacation Leave Policy (PDF)
- 6.4 - Vacation Payout Policy (PDF)
- 6.5 - Introductory Period and Benefits Eligibility Policy (PDF)
- 7.1 - RAILS FOIA Policy (PDF)
- 7.2 - Outside Employment Policy (PDF)
- 7.3 - Personal Relationships in the Workplace Policy (PDF)
- 7.4 - Receipt of Fraudulent Email Policy (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee, January 26, 2026 (PDF)
- 5.2 - Draft Minutes Consortia Committee, October 20, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee, January 26, 2026 (PDF)
- 6.3 - RAILS Report to Consortia Committee, January 26, 2026 (PDF)
- 6.4 - Resource Sharing Committee Report (PDF)
- 7.3.1 - Cataloging Updates and Planning (PDF)
- 7.3.2 - Best Practices for Consortial Cataloging (PDF)
- 7.3.3 - Cataloging Staff Competency Levels (PDF)
- 8.1 - Consortia and AI, RAILS Ethical AI Policy (PDF)
Meeting Documents
2025
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda - RAILS Policy Committee Meeting, October 22, 2025 (PDF)
- 5.2 Draft Minutes Policy Committee Mtg 9.24.25 (PDF)
- 6.1 REVISED Holiday Policy (PDF)
- 6.2 REVISED Paid Family Leave (PDF)
- 6.3 Paid Leave for All Workers Policy (PDF)
- 7.1 - RAILS PTO-Leave Breakdown (Reference) (PDF)
- 7.2 Employee Travel Policy (PDF)
- 7.3 Fiscal Accountability Policy (PDF)
- 7.4 Sick Leave Policy (PDF)
- 7.5 Vacation Policy (PDF)
- 7.6 Vacation Payout Policy (PDF)
- 7.7 Introductory Period and Benefits Eligibility Policy (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee Meeting, October 20, 2025 (PDF)
- 5.2 - Draft Minutes Consortia Committee Meeting, July 21, 2025 (PDF)
- 6.0 - RAILS Consortia Committee Charge (PDF)
- 7.2 - Consortial Reports (PDF)
- 7.3 - RAILS Report to Consortia Committee, October 20, 2025 (PDF)
- 7.4 - RSC RAILS Report for Consortia Committee (PDF)
- 9.2 - CCLDNN Guiding Team Charge (PDF)
- 9.3 - Reimagining Delivery Count Project Overview and Update Memo (PDF)
- 9.4 - Consortia Committee Priorities Memo (PDF)
- 10.1 - PrairieCat Strategic Plan Documents FY25-FY27 (PDF)
- 10.2 - RAILS Universal Service Plan (2024) (PDF)
Meeting Documents
- Agenda Policy Committee Meeting 9.24.25 (PDF)
- 5.2 Draft Minutes Policy Committee 5.22.2025 (PDF)
- 6.0 FY2026 Policy Committee Schedule (PDF)
- 7.0 Memo Unfinished Business (PDF)
- 7.1 Communicable Diseases (PDF)
- 7.2 Conduct and Work Rules (PDF)
- 7.3 Reference and Background Checks (PDF)
- 7.4 Travel Policy (PDF)
- 8.1 Holiday Policy (PDF)
- 8.2 Paid Family Leave (PDF)
- 8.3 Paid Leave for All Workers (PDF)
- Approved Minutes Policy Committee Meeting 9.24.25 (PDF)
Meeting Documents
- Approved Minutes RSC Meeting 9.15.2025 (PDF)
- Agenda RSC Meeting 9.15.2025 (PDF)
- 5.2 Draft Minutes RSC 2025.04.28 (PDF)
- 5.3 DRAFT FY2026 Resource Sharing Committee Meeting Schedule (PDF)
- 7.1 RSC RAILS Report (PDF)
- 8.0 FMI Resource Sharing (PDF)
- 10.1 Committee Memo on Resource Sharing 9.15.2025 (PDF)
- Resource Sharing Committee Charge 2021 (PDF)
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda for RAILS Board Consortia Committee Meeting on July 21, 2025 (PDF)
- 5.2 - Draft Consortia Committee Minutes for April 21, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee - July 21, 2025 (PDF)
- 6.3 - RAILS Report to Consortia Committee - July 21, 2025 (PDF)
- 6.4 - Resource Sharing Committee Report to Consortia Committee - July 21, 2025 (PDF)
- 7.2 - Broadband Digital Equity Updates - July 21, 2025 (PDF)
- 8.1 - PrairieCat Strategic Plan Documents - July 21, 2025 (PDF)
- 8.2 - Consortia Committee FY26 Priorities and Charge - July 21, 2025 (PDF)
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda Policy Committee 5.22.2025 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 4.17.25 (PDF)
- 6.0 Memo Unfinished Business Travel Policies (PDF)
- 6.1 Communicable Diseases Policy (PDF)
- 6.2 Travel Policy (PDF)
- 6.3 Employee Travel Policy (PDF)
- 6.4 Fiscal Accountability Policy (PDF)
- 6.5 Personnel Files (PDF)
- Approved Minutes Policy Committee 5.22.2025 (PDF)
Meeting Documents
Meeting Documents
- Agenda - RAILS Resource Sharing Committee Meeting, April 28, 2025 (PDF)
- 5.2 - Draft Minutes, RAILS Resource Sharing Committee Meeting February 10, 2025 (PDF)
- 6.1 - RAILS Report to Resource Sharing Meeting, April 28, 2025 (PDF)
- 6.2 - FMI Report Graphic to Resource Sharing Committee, April 28, 2025 (PDF)
- 7.1 - Memo to the Resource Sharing Committee Regarding L2 (PDF)
- 8.2 - Resource Sharing Committee Charge, FY25 Member Terms, and Draft FY26 Schedule (PDF)
- Approved Minutes - RAILS Resource Sharing Committee April 28, 2025 (PDF)
Meeting Documents
Meeting Documents
- Agenda - RAILS Consortia Committee April 21, 2025 (PDF)
- 5.2 - Draft Consortia Committee Minutes, January 27, 2025 (PDF)
- 6.2 - Consortial Reports to RAILS Consortia Committee, April 21, 2025 (PDF)
- 6.3 - RAILS Report to Consortia Committee, April 21, 2025 (PDF)
- 6.4 - RAILS Resource Sharing Committee Report, April 21, 2025 (PDF)
- 8.1 - Draft FY26 Consortia Committee Meeting Schedule (PDF)
Meeting Documents
- Agenda Policy Committee Meeting 4.17.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 3.20.25 (PDF)
- 6.1 Conference Workshop Training Attendance Policy (PDF)
- 6.2 No Solicitation - No Distribution Policy (PDF)
- 6.3 Records Policy (PDF)
- 7.1 Communicable Diseases Policy (PDF)
- 7.2 Conduct Work Rules Policy (PDF)
- 7.3 Personnel Files (PDF)
- 7.4 Reference and Background Checks (PDF)
- Approved Minutes Policy Committee Meeting 4.17.25 (PDF)
Meeting Documents
- Approved Minutes Universal Service Committee March 21 2025 (PDF)
- Agenda Universal Service Committee March 21 2025 (PDF)
- 5.2 Draft Minutes Universal Service Committee Dec 13 2024 (PDF)
- 6.1 Universal service plan December 2024 (PDF)
- 7.1 Community college services to district residents - January 2019 survey results and overview - Updated 2019-03-08 (PDF)
- 7.1 Unserved Survey 2019 without comments (PDF)
- 7.2 Illinois Library Association Bill Monitoring March 2025 (PDF)
Meeting Documents
Meeting Documents
- Agenda Policy Committee Meeting 3.20.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 2.20.25 (PDF)
- 6.1 Attendance Policy (PDF)
- 6.2 Disciplinary Steps (PDF)
- 6.3 Ethical AI Policy (PDF)
- 7.1 Conference Workshop Training Attendance Policy (PDF)
- 7.2 Records Policy (PDF)
- 7.3 Social Media Use Policy By Employees (PDF)
- 7.4 Travel Policy (PDF)
- Approved Minutes Policy Committee Meeting 3.20.25 (PDF)
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda Policy Committee Meeting 2.20.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 1.27.25 (PDF)
- 6.1 Ethical AI Policy (PDF)
- 6.2 Hiring of Relatives (PDF)
- 6.3 Inclement Weather (PDF)
- 6.4 Membership and Dues Policy (PDF)
- 6.5 Political Activities and Contributions (PDF)
- 6.6 Visitors Policy (PDF)
- 7.1 Attendance Policy (PDF)
- 7.2 Disciplinary Steps (PDF)
- 7.3 No Solicitation - No Distribution Policy (PDF)
- Approved Minutes Policy Committee Meeting 2.20.25 (PDF)
Meeting Documents
- Agenda for February 10, 2025, RAILS Resource Sharing Committee Meeting (PDF)
- Approved Minutes for February 10, 2025, RAILS Resource Sharing Committee Meeting (PDF)
- 5.2 - Draft Minutes for December 9, 2024, Resource Sharing Committee Meeting (PDF)
- 6.1 - Rails Report to the Resource Sharing Committee (PDF)
- 8.2 - Memo to the Resource Sharing Committee on Public Act 103-0100 (PDF)
Meeting Documents
- Approved Consortia Committee Minutes, January 27, 2025 (PDF)
- Agenda for January 27, 2025 RAILS Consortia Committee Meeting (PDF)
- 5.2 - Draft Minutes for October 21, 2024 RAILS Consortia Committee Meeting (PDF)
- 6.2 - Consortial Reports for January 27, 2025 RAILS Consortia Committee Meeting (PDF)
- 6.3 - RAILS Report and Universal Service Plan for January 27, 2025 Consortia Committee Meeting (PDF)
- 6.4 - Resource Sharing Committee Report for January 27, 2025 Consortia Committee Meeting (PDF)
- 7.2 - Broadband Expansion Memo for January 27, 2025 RAILS Consortia Committee Meeting (PDF)
Meeting Documents
- Agenda Policy Committee Meeting 1.27.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 12.16.24 (PDF)
- 7.1 Inclement Weather Policy (PDF)
- 7.2 Hiring of Relatives Nepotism (PDF)
- 7.3 Membership and Dues Policy (PDF)
- 7.4 Visitors Policy (PDF)
- 7.5 Educational Benefits (PDF)
- 7.6 Workplace Security and Inspections (PDF)
- 8.1 Confidentiality Policy (PDF)
- 8.2 Political Activities and Contributions (PDF)
- Approved Minutes, Policy Committee Meeting - January 27, 2025 (PDF)
Meeting Documents
Meeting Documents
2024
Meeting Documents
Meeting Documents
Meeting Documents
- Revised Agenda Policy Committee Meeting 12.16.24 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 11.18.24 (PDF)
- 6.1 IL Victims Economic Security Safety Act VESSA (PDF)
- 6.2 Safety Policy (PDF)
- 6.3 Sexual and Other Forms of Harassment Policy (PDF)
- 6.4 Whistleblower Compliance Policy (PDF)
- 7.1 Educational Benefits Policy (PDF)
- 7.2 Ethical Artificial Intelligence Policy (PDF)
- 7.3 Inclement Weather Policy (PDF)
- 7.4 Hiring of Relatives Nepotism (PDF)
- 7.5 Membership and Dues Policy (PDF)
- 7.6 Visitors Policy (PDF)
- Approved Minutes Policy Committee Meeting 12.16.24 (PDF)
Meeting Documents
- Approved Minutes Universal Service Committee Dec 13 2024 (PDF)
- Revised Agenda Universal Service Committee Dec 2024 (PDF)
- 5.2 Draft Minutes Universal Service Committee Sept 6 2024 (PDF)
- 8.1 Memo Review the Revised 2024 Universal Service Plan (PDF)
- 8.1 Universal service plan December 2024 (PDF)
- 9.2 Administrative Code Definitions - Section 3050 (PDF)
Meeting Documents
- Approved Minutes - RAILS Resource Sharing Committee December 9, 2025 (PDF)
- Resource Sharing Committee Agenda December 9, 2024 (PDF)
- 5.2 Resource Sharing Committee Draft Minutes for October 18, 2024 (PDF)
- 6.1 RAILS Report to the Resource Sharing Committee for December 9, 2024 (PDF)
- 8.2 Memo on Resource Sharing Participation (PDF)
Meeting Documents
Meeting Documents
- Revised Agenda Policy Committee Meeting 11.18.24 (PDF)
- Minutes Policy Committee Meeting 10.28.24 (PDF)
- 6.1 Identity Protection Policy (PDF)
- 6.2 Illinois Victims' Economic Security and Safety Act (VESSA) (PDF)
- 6.3 Safety Policy (PDF)
- 6.4 Sexual and Other Forms of Harassment (PDF)
- 6.5 Whistleblower Compliance (PDF)
- 6.6 Workplace Security and Inspections (PDF)
- 6.7 Workplace Violence (PDF)
- Approved Minutes Policy Committee Meeting 11.18.24 (PDF)
Meeting Documents
Meeting Documents
- Agenda Policy Committee Meeting 10.28.24 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 9.30.24 (PDF)
- 6.0 Memo Policy Committee Goal Setting 2024 (PDF)
- 7.1 Business Use of Personal Vehicles Policy (PDF)
- 7.2 Use of RAILS Vehicles Policy (PDF)
- 7.3 General Driving Requirements Policy (PDF)
- 7.4 Equal Employment Opportunity Policy (PDF)
- 7.5 Reasonable Accomodations Policy (PDF)
- 7.6 Pregnancy Rights Policy (PDF)
- Approved Minutes Policy Committee Meeting 10.28.24 (PDF)
Meeting Documents
- Approved Minutes for RAILS Board Consortia Committee Meeting on October 21, 2024 (PDF)
- Agenda for RAILS Consortia Committee Meeting, October 21, 2024 (PDF)
- 5.2 - Consortia Committee Draft Minutes for July 15, 2024 (PDF)
- 6.2 - Consortial Reports, October 21, 2024 (PDF)
- 6.3 - RAILS Report to the Consortia Committee, October 21, 2024 (PDF)
- 6.4 - Resource Sharing Committee Report to the Consortia Committee, October 21, 2024 (PDF)
- 7.3 - Reimagining the Delivery Count Presentation, October 21, 2024 (PDF)
Meeting Documents
- Approved Minutes Resource Sharing Committee Meeting October 18, 2024 (PDF)
- Resource Sharing Committee Meeting Agenda October 18, 2024 (PDF)
- 5.2 Resource Sharing Committee Meeting Draft Minutes May 6, 2024 (PDF)
- 6.1 RAILS Report to Resource Sharing Committee October 18, 2024 (PDF)
- 8.1 FY2025 Resource Sharing Committee Meeting Draft Schedule (PDF)
- 8.2 Resource Sharing Memo and Resource Sharing Highlights in RAILS Operational Plan (PDF)
Meeting Documents
- Agenda Policy Committee Meeting 9.30.24 revised (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 6-14-24 (PDF)
- 6.2 Policy Committee Charge (PDF)
- 6.3 Draft FY2025 Schedule (PDF)
- 7.1 Business Use of Personal Vehicles (PDF)
- 7.2 Use of RAILS Vehicles (PDF)
- 7.3 General Driving Requirements (PDF)
- 8.1 Equal Employment Opportunity (PDF)
- 8.2 American with Disabilities Act (ADA) Policy Reasonable Accomodations (PDF)
- 8.3 Pregnancy Accomodations (PDF)
- Approved Minutes Policy Committee Meeting 9.30.24 (PDF)
Meeting Documents
- Agenda Advocacy Committee meeting 9 19 24 (PDF)
- 5.2 Draft Minutes Advocacy Committee 7 11 24 (PDF)
- 6.2 Western Illinois University (PDF)
- 6.2 MEMO Advocacy for Academic Libraries (PDF)
- 6.2 CARLI Statement on the Importance of Librarians in Academic Libraries (PDF)
- Approved Minutes Advocacy Committee 9 19 24 (PDF)
Meeting Documents
- Approved Minutes Universal Service Committee Sept 6 2024 (PDF)
- 5.1 Agenda Universal Service Committee September 6 2024 (PDF)
- 5.2 Minutes Universal Service Committee Meeting 6-6-24 (PDF)
- 7.0 Charge for Universal Service Committee Approved by RAILS Board on 2-23-24 (PDF)
- 9.2 Memo Review Revisions to 2020 Universal Service Plan (PDF)
- 9.2 Universal service plan 2020 updates August 2024 - Amended (PDF)
- 9.2 Universal service plan 2020 updates August 2024 - Full List (PDF)
- 10.2 Universal Service Committee Proposed Meeting Schedule FY 2025 (PDF)
Meeting Documents
- 2024-07-15 Consortia Committee - Approved Minutes (PDF)
- 2024-07-15 Consortia Committee Agenda (PDF)
- 5.2 - 2024-04-15 Consortia Committee Draft Minutes (PDF)
- 6.2 - 2024-07-15 Consortial Reports (PDF)
- 6.3 - 2024-07-15 RAILS Report - Consortia Committee (PDF)
- 6.4 - 2024-07-15 RSC Report, RS Plan (PDF)
- 7.2 - FY2025 Consortia Committee Meeting Schedule (PDF)