Please submit public comments to alice.grabowski@railslibraries.org.
Committee Meetings
Upcoming Meetings
2026
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Highland Community College (Clarence Mitchell Library)
- Prairie Creek Public Library District
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Waukegan Public Library (Main Branch)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
- Zoom
Please send public comments in advance of the meeting to Alice Grabowski alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Waukegan Public Library (Main Branch)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
2027
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
- Zoom
Please send public comments in advance of the meeting to Alice Grabowski alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Waukegan Public Library (Main Branch)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Waukegan Public Library (Main Branch)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
Please submit public comments to alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Sterling Public Library
- Zoom
Please send public comments in advance of the meeting to Alice Grabowski alice.grabowski@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- DeKalb Public Library
- Frankfort Public Library District
- Zoom
Send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
- Rockford University (Howard Colman Library)
- Waukegan Public Library (Main Branch)
- Shorewood-Troy Public Library District
Submit public comments in advance to alice.grabowski@railslibraries.org to be read aloud at the meeting.
Location(s):
- RAILS Burr Ridge Deirdre Brennan Meeting Room/Videoconference Room
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- RAILS Coal Valley Videoconference Room
- RAILS East Peoria Conference/Videoconference Room
Submit public comments to liana.hirner@railslibraries.org to be read aloud.
Past Meetings
2026
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda Advocacy Committee 08.20.2026 (PDF)
- 5.2 - Draft minutes Advocacy Committee 05.14.2026 (PDF)
- 6.1 - Chicago Area Archivists - NARA Chicago Closure Committee and Call to Action (PDF)
- 6.2 - RAILS Statement on School Library Programs Staffed by Licensed School Librarians Memo (PDF)
- 6.3 - FY2027 Draft Advocacy Committee Meeting Schedule (PDF)
- 6.4 - Advocacy Committee Charge revision approved July 2021 (PDF)
- 7.2 - ALA CD 20.1 Committee on Legislation Final REVISED - June 2026 (PDF)
- 7.2 - IFC Report to ALA Council -- June 2026 (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee, July 13, 2026 (PDF)
- 5.2 - Draft Minutes, RAILS Board Consortia Committee 2026-04-20 (PDF)
- 6.2 - Consortial Reports, July 13, 2026 (PDF)
- 6.3 - RAILS Report Consortia July 13, 2026 (PDF)
- 8.1 - FY27 Consortia Committee Meeting Schedule Draft (PDF)
- 8.1 - FY27 Meeting schedule memo (PDF)
- 8.2 - Consortia staff email list memo (PDF)
Meeting Documents
- 5.2 - Draft Minutes, Policy Committee Meeting May 27, 2026 (PDF)
- 6.1 - ADA Grievance Policy and Procedure (PDF)
- 6.2 - Personal Appearance (PDF)
- 6.3 - Complaint Reporting Process (PDF)
- 6.4 - Introduction (PDF)
- 7.1 - Receipt of Fraudulent Email (PDF)
- Agenda - Policy Committee Meeting, June 24, 2026 (PDF)
Meeting Documents
Meeting Documents
Meeting Documents
- 5.2 Draft Minutes Universal Service Committee 03-13-26 (PDF)
- 6.1 2024 Universal Service Plan (PDF)
- 6.1 Universal Service Plan Committee Tasks 2025 (PDF)
- 7.3 Advocacy and Legislative Options Memo Universal Services Committee June 2026 (PDF)
- 7.5 Draft FY2027 Universal Services Committee Meeting Schedule (PDF)
- Revised Agenda Universal Service Committee 6-5-26 (PDF)
Meeting Documents
Meeting Documents
- Agenda - Policy Committee Meeting, May 27, 2026 (PDF)
- 5.2 - Draft Policy Committee Meeting Minutes - April 22, 2026 (PDF)
- 6.1 - Remote Work (PDF)
- 6.2 - Employment Classifications (PDF)
- 7.1 - ADA Grievance Procedure Policy (PDF)
- 7.2 - On-Call (PDF)
- 7.3 - Personal Appearance (PDF)
- 7.4 - Compensatory Time (PDF)
- 7.5 - Hours of Work (PDF)
- 7.6 - Complaint Reporting Process (PDF)
- 7.7 - Performance Review-Salary Increases (PDF)
- 7.8 - Termination of Employment (PDF)
- 7.9 - Welcome to RAILS (PDF)
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda - Policy Committee Meeting, April 22, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting March 25, 2026 (PDF)
- 6.1 - FMLA (PDF)
- 6.2 - Bereavement Leave (PDF)
- 6.3 - School Visitation Leave (PDF)
- 6.4 - Employee Blood and Organ Donation Leave (PDF)
- 6.5 - Nursing Employees and Lactation Room (PDF)
- 6.6 - Retirement Plan (PDF)
- 6.7 - Insurance (PDF)
- 6.8 - Other Retirement Benefits (PDF)
- 6.9 - Employee Assistance Program (PDF)
- 6.10 - Employee Referral Incentive Plan (PDF)
- 7.1 - Remote Work (PDF)
- 7.2 - RAILS Employment (PDF)
- 7.3 - Employment Classifications (PDF)
- 7.4 - Pay Periods and Procedures (PDF)
- 7.5 - Overtime and Timekeeping (PDF)
- 7.6 - Military Leave (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee, April 20, 2026 (PDF)
- 5.2 - Draft Minutes Consortia Committee January 26, 2026 (PDF)
- 6.2 - Consortial Reports to Consortia Committee, April, 20, 2026 (PDF)
- 6.3 - RAILS Report to Consortia Committee, April 20, 2026 (PDF)
- 6.4 - Resource Sharing Committee Report (PDF)
- 7.1 - ILA Illinois General Assembly (PDF)
- 7.2 - Use of Artificial Intelligence, Consortial Approaches and Impacts (PDF)
- 8.1 - Draft RAILS Consortia Committee Meeting Schedule for FY2027 (PDF)
- 8.2 - Draft Consortial Delivery Data Working Group Charge (PDF)
- 8.3 - Community College Survey Results (PDF)
- Approved Minutes - RAILS Board Consortia Committee 2026-04-20 (PDF)
Meeting Documents
- Agenda Policy Committee Meeting March 25, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting February 25, 2026 (PDF)
- 6.1 - RAILS - FOIA Policy (Draft - March 2026) (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - General Leave of Absence (PDF)
- 7.1 - Nursing Moms and Room Policy (PDF)
- 7.2 - Blood and Organ Donation Leave Policy (PDF)
- 7.3 - Employee Benefits (PDF)
- 7.4 - Insurance (PDF)
- 7.5 - Employee Assistance Program (PDF)
- 7.6 - COBRA Benefits (PDF)
- 7.7 - Retirement Plan (PDF)
- 7.8 - Other Retirement-Benefit Programs (PDF)
- 7.9 - Employee Retention Incentive Plan (PDF)
- 7.10 - Years of Service (PDF)
- Approved Minutes Policy Committee Meeting, March 25, 2026 (PDF)
Meeting Documents
- Revised Agenda Nominating Committee Meeting 3.19.26 (PDF)
- 10.0 RAILS Board 2026 Election Timeline (PDF)
- 5.2 Draft Minutes RAILS Board Nominating Committee meeting May 29 2025 (PDF)
- 6.0 RAILS Bylaws Sections C-E (PDF)
- 7.0 RAILS Board Member Job Description (PDF)
- 9.0 Recruitment of Board Candidates (PDF)
Meeting Documents
- Agenda Universal Service Committee 03-13-26 (PDF)
- Draft Minutes Universal Service Committee 12-05-25 (PDF)
- 6.1 Community College Survey Memo Universal Service Committee (PDF)
- 7.2 Public Library Merger Amendment (10-14-19) .docx (PDF)
- 7.3 Non-Resident Card Memo Universal Services Committee March 2026 (PDF)
- Approved Minutes Universal Service Committee 03-13-26 (PDF)
Meeting Documents
Meeting Documents
- Approved Minutes 3.09.26 RSC Accessible (PDF)
- Agenda for RSC Meeting 3.09.26 (PDF)
- 5.2 Draft Minutes RSC Meeting 12.08.2025 (PDF)
- 6.1 RSC RAILS Report (PDF)
- 6.1 L2 Onboarding Handout (PDF)
- 6.2 Find More Illinois Report (PDF)
- 8.1 Deals & Discounts Update 3.26 - Resource Sharing Committee (PDF)
- 8.2 RSC Delivery Services Memo 03.09.26 (PDF)
Meeting Documents
Meeting Documents
- Policy Committee Meeting Agenda - February 25, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting, January 28, 2026.pdf (PDF)
- 6.1 - FOIA (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - Personal Relationships in the Workplace (PDF)
- 6.4 - Receipt of Fraudulent Email (PDF)
- 7.1 - General Leave of Absence (PDF)
- 7.2 - Voting Leave (PDF)
- 7.3 - Funeral-Bereavement Leave (PDF)
- 7.4 - School Visitation Leave (PDF)
- 7.5 - Jury Duty (PDF)
- 7.6 - FMLA (PDF)
- 7.7 - Nursing Moms and Room Policy (Sample Draft) (PDF)
- 7.8 - Employee Blood and Organ Donation Leave (Sample Draft) (PDF)
- Approved Minutes for Policy Committee Meeting, February 25, 2026 (PDF)
Meeting Documents
- Agenda - Policy Committee Meeting, January 28, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting, October 22, 2025 (PDF)
- 6.1 - Fiscal Accountability Policy Policy (PDF)
- 6.2 - Sick Leave Policy (PDF)
- 6.3 - Vacation Leave Policy (PDF)
- 6.4 - Vacation Payout Policy (PDF)
- 6.5 - Introductory Period and Benefits Eligibility Policy (PDF)
- 7.1 - RAILS FOIA Policy (PDF)
- 7.2 - Outside Employment Policy (PDF)
- 7.3 - Personal Relationships in the Workplace Policy (PDF)
- 7.4 - Receipt of Fraudulent Email Policy (PDF)
- Approved Minutes Policy Committee Meeting, January 28, 2026 (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee, January 26, 2026 (PDF)
- 5.2 - Draft Minutes Consortia Committee, October 20, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee, January 26, 2026 (PDF)
- 6.3 - RAILS Report to Consortia Committee, January 26, 2026 (PDF)
- 6.4 - Resource Sharing Committee Report (PDF)
- 7.3.1 - Cataloging Updates and Planning (PDF)
- 7.3.2 - Best Practices for Consortial Cataloging (PDF)
- 7.3.3 - Cataloging Staff Competency Levels (PDF)
- 8.1 - Consortia and AI, RAILS Ethical AI Policy (PDF)
- Approved Minutes Consortia Committee 2026-01-26 (PDF)
2025
Meeting Documents
Meeting Documents
Meeting Documents
Meeting Documents
- Agenda - RAILS Policy Committee Meeting, October 22, 2025 (PDF)
- 5.2 Draft Minutes Policy Committee Mtg 9.24.25 (PDF)
- 6.1 REVISED Holiday Policy (PDF)
- 6.2 REVISED Paid Family Leave (PDF)
- 6.3 Paid Leave for All Workers Policy (PDF)
- 7.1 - RAILS PTO-Leave Breakdown (Reference) (PDF)
- 7.2 Employee Travel Policy (PDF)
- 7.3 Fiscal Accountability Policy (PDF)
- 7.4 Sick Leave Policy (PDF)
- 7.5 Vacation Policy (PDF)
- 7.6 Vacation Payout Policy (PDF)
- 7.7 Introductory Period and Benefits Eligibility Policy (PDF)
- Approved Minutes Policy Committee Meeting, October 22, 2025 (PDF)
Meeting Documents
- Agenda - RAILS Board Consortia Committee Meeting, October 20, 2025 (PDF)
- 5.2 - Draft Minutes Consortia Committee Meeting, July 21, 2025 (PDF)
- 6.0 - RAILS Consortia Committee Charge (PDF)
- 7.2 - Consortial Reports (PDF)
- 7.3 - RAILS Report to Consortia Committee, October 20, 2025 (PDF)
- 7.4 - RSC RAILS Report for Consortia Committee (PDF)
- 9.2 - CCLDNN Guiding Team Charge (PDF)
- 9.3 - Reimagining Delivery Count Project Overview and Update Memo (PDF)
- 9.4 - Consortia Committee Priorities Memo (PDF)
- 10.1 - PrairieCat Strategic Plan Documents FY25-FY27 (PDF)
- 10.2 - RAILS Universal Service Plan (2024) (PDF)
- Approved Consortia Committee Meeting Minutes, October 20, 2025 (PDF)
Meeting Documents
- Agenda Policy Committee Meeting 9.24.25 (PDF)
- 5.2 Draft Minutes Policy Committee 5.22.2025 (PDF)
- 6.0 FY2026 Policy Committee Schedule (PDF)
- 7.0 Memo Unfinished Business (PDF)
- 7.1 Communicable Diseases (PDF)
- 7.2 Conduct and Work Rules (PDF)
- 7.3 Reference and Background Checks (PDF)
- 7.4 Travel Policy (PDF)
- 8.1 Holiday Policy (PDF)
- 8.2 Paid Family Leave (PDF)
- 8.3 Paid Leave for All Workers (PDF)
- Approved Minutes Policy Committee Meeting 9.24.25 (PDF)
Meeting Documents
- Approved Minutes RSC Meeting 9.15.2025 (PDF)
- Agenda RSC Meeting 9.15.2025 (PDF)
- 5.2 Draft Minutes RSC 2025.04.28 (PDF)
- 5.3 DRAFT FY2026 Resource Sharing Committee Meeting Schedule (PDF)
- 7.1 RSC RAILS Report (PDF)
- 8.0 FMI Resource Sharing (PDF)
- 10.1 Committee Memo on Resource Sharing 9.15.2025 (PDF)
- Resource Sharing Committee Charge 2021 (PDF)
Meeting Documents
- Agenda Universal Service Committee 9-12-25 (PDF)
- 5.2 Draft Minutes Universal Service Committee June 13 2025 (PDF)
- 5.3 Universal Service Committee Meeting Schedule FY 2026 (PDF)
- 6.2 Memo Community College Survey Plus Flowchart (PDF)
- 7.2 Plan to Serve the Unserved (PDF)
- Approved Minutes Universal Service Committee Meeting 9-12-25 (PDF)
Meeting Documents
Meeting Documents
- Agenda for RAILS Board Consortia Committee Meeting on July 21, 2025 (PDF)
- 5.2 - Draft Consortia Committee Minutes for April 21, 2025 (PDF)
- 6.2 - Consortial Reports to Consortia Committee - July 21, 2025 (PDF)
- 6.3 - RAILS Report to Consortia Committee - July 21, 2025 (PDF)
- 6.4 - Resource Sharing Committee Report to Consortia Committee - July 21, 2025 (PDF)
- 7.2 - Broadband Digital Equity Updates - July 21, 2025 (PDF)
- 8.1 - PrairieCat Strategic Plan Documents - July 21, 2025 (PDF)
- 8.2 - Consortia Committee FY26 Priorities and Charge - July 21, 2025 (PDF)
- Approved Minutes Consortia Committee Meeting, July 21, 2025 (PDF)