Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Committee Meetings
Upcoming Meetings
2026
RAILS Board Policy Committee Meeting Mar 25, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
RAILS Board Policy Committee Meeting Apr 22, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
RAILS Board Policy Committee Meeting May 27, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
RAILS Board Policy Committee Meeting Jun 24, 2026
Location(s):
- RAILS Burr Ridge Room B/Videoconference Room
- Engineering Systems, Incorporated (Library)
- Frankfort Public Library District
- Zoom
Please send public comments in advance of the meeting to Mary Kate Murray at mary.murray@railslibraries.org.
Past Meetings
2026
RAILS Board Policy Committee Meeting Feb 25, 2026
Meeting Documents
- Policy Committee Meeting Agenda - February 25, 2026 (PDF)
- 5.2 - Draft Minutes, Policy Committee Meeting, January 28, 2026.pdf (PDF)
- 6.1 - FOIA (PDF)
- 6.2 - Outside Employment (PDF)
- 6.3 - Personal Relationships in the Workplace (PDF)
- 6.4 - Receipt of Fraudulent Email (PDF)
- 7.1 - General Leave of Absence (PDF)
- 7.2 - Voting Leave (PDF)
- 7.3 - Funeral-Bereavement Leave (PDF)
- 7.4 - School Visitation Leave (PDF)
- 7.5 - Jury Duty (PDF)
- 7.6 - FMLA (PDF)
- 7.7 - Nursing Moms and Room Policy (Sample Draft) (PDF)
- 7.8 - Employee Blood and Organ Donation Leave (Sample Draft) (PDF)
RAILS Board Policy Committee Meeting Jan 28, 2026
Meeting Documents
- Agenda - Policy Committee Meeting, January 28, 2026 (PDF)
- 5.2 - Draft Minutes Policy Committee Meeting, October 22, 2025 (PDF)
- 6.1 - Fiscal Accountability Policy Policy (PDF)
- 6.2 - Sick Leave Policy (PDF)
- 6.3 - Vacation Leave Policy (PDF)
- 6.4 - Vacation Payout Policy (PDF)
- 6.5 - Introductory Period and Benefits Eligibility Policy (PDF)
- 7.1 - RAILS FOIA Policy (PDF)
- 7.2 - Outside Employment Policy (PDF)
- 7.3 - Personal Relationships in the Workplace Policy (PDF)
- 7.4 - Receipt of Fraudulent Email Policy (PDF)
2025
RAILS Board Policy Committee Meeting Oct 22, 2025
Meeting Documents
- Agenda - RAILS Policy Committee Meeting, October 22, 2025 (PDF)
- 5.2 Draft Minutes Policy Committee Mtg 9.24.25 (PDF)
- 6.1 REVISED Holiday Policy (PDF)
- 6.2 REVISED Paid Family Leave (PDF)
- 6.3 Paid Leave for All Workers Policy (PDF)
- 7.1 - RAILS PTO-Leave Breakdown (Reference) (PDF)
- 7.2 Employee Travel Policy (PDF)
- 7.3 Fiscal Accountability Policy (PDF)
- 7.4 Sick Leave Policy (PDF)
- 7.5 Vacation Policy (PDF)
- 7.6 Vacation Payout Policy (PDF)
- 7.7 Introductory Period and Benefits Eligibility Policy (PDF)
RAILS Board Policy Committee Meeting Sep 24, 2025
Meeting Documents
- Agenda Policy Committee Meeting 9.24.25 (PDF)
- 5.2 Draft Minutes Policy Committee 5.22.2025 (PDF)
- 6.0 FY2026 Policy Committee Schedule (PDF)
- 7.0 Memo Unfinished Business (PDF)
- 7.1 Communicable Diseases (PDF)
- 7.2 Conduct and Work Rules (PDF)
- 7.3 Reference and Background Checks (PDF)
- 7.4 Travel Policy (PDF)
- 8.1 Holiday Policy (PDF)
- 8.2 Paid Family Leave (PDF)
- 8.3 Paid Leave for All Workers (PDF)
- Approved Minutes Policy Committee Meeting 9.24.25 (PDF)
RAILS Board Policy Committee Meeting Jun 16, 2025
Meeting Documents
No documents are available for this meeting.
RAILS Board Policy Committee Meeting May 22, 2025
Meeting Documents
- Agenda Policy Committee 5.22.2025 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 4.17.25 (PDF)
- 6.0 Memo Unfinished Business Travel Policies (PDF)
- 6.1 Communicable Diseases Policy (PDF)
- 6.2 Travel Policy (PDF)
- 6.3 Employee Travel Policy (PDF)
- 6.4 Fiscal Accountability Policy (PDF)
- 6.5 Personnel Files (PDF)
- Approved Minutes Policy Committee 5.22.2025 (PDF)
RAILS Board Policy Committee Meeting Apr 17, 2025
Meeting Documents
- Agenda Policy Committee Meeting 4.17.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 3.20.25 (PDF)
- 6.1 Conference Workshop Training Attendance Policy (PDF)
- 6.2 No Solicitation - No Distribution Policy (PDF)
- 6.3 Records Policy (PDF)
- 7.1 Communicable Diseases Policy (PDF)
- 7.2 Conduct Work Rules Policy (PDF)
- 7.3 Personnel Files (PDF)
- 7.4 Reference and Background Checks (PDF)
- Approved Minutes Policy Committee Meeting 4.17.25 (PDF)
RAILS Board Policy Committee Meeting Mar 20, 2025
Meeting Documents
- Agenda Policy Committee Meeting 3.20.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 2.20.25 (PDF)
- 6.1 Attendance Policy (PDF)
- 6.2 Disciplinary Steps (PDF)
- 6.3 Ethical AI Policy (PDF)
- 7.1 Conference Workshop Training Attendance Policy (PDF)
- 7.2 Records Policy (PDF)
- 7.3 Social Media Use Policy By Employees (PDF)
- 7.4 Travel Policy (PDF)
- Approved Minutes Policy Committee Meeting 3.20.25 (PDF)
RAILS Board Policy Committee Meeting Feb 20, 2025
Meeting Documents
- Agenda Policy Committee Meeting 2.20.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 1.27.25 (PDF)
- 6.1 Ethical AI Policy (PDF)
- 6.2 Hiring of Relatives (PDF)
- 6.3 Inclement Weather (PDF)
- 6.4 Membership and Dues Policy (PDF)
- 6.5 Political Activities and Contributions (PDF)
- 6.6 Visitors Policy (PDF)
- 7.1 Attendance Policy (PDF)
- 7.2 Disciplinary Steps (PDF)
- 7.3 No Solicitation - No Distribution Policy (PDF)
- Approved Minutes Policy Committee Meeting 2.20.25 (PDF)
RAILS Board Policy Committee Meeting Jan 27, 2025
Meeting Documents
- Agenda Policy Committee Meeting 1.27.25 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 12.16.24 (PDF)
- 7.1 Inclement Weather Policy (PDF)
- 7.2 Hiring of Relatives Nepotism (PDF)
- 7.3 Membership and Dues Policy (PDF)
- 7.4 Visitors Policy (PDF)
- 7.5 Educational Benefits (PDF)
- 7.6 Workplace Security and Inspections (PDF)
- 8.1 Confidentiality Policy (PDF)
- 8.2 Political Activities and Contributions (PDF)
- Approved Minutes, Policy Committee Meeting - January 27, 2025 (PDF)
2024
RAILS Board Policy Committee Meeting Dec 16, 2024
Meeting Documents
- Revised Agenda Policy Committee Meeting 12.16.24 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 11.18.24 (PDF)
- 6.1 IL Victims Economic Security Safety Act VESSA (PDF)
- 6.2 Safety Policy (PDF)
- 6.3 Sexual and Other Forms of Harassment Policy (PDF)
- 6.4 Whistleblower Compliance Policy (PDF)
- 7.1 Educational Benefits Policy (PDF)
- 7.2 Ethical Artificial Intelligence Policy (PDF)
- 7.3 Inclement Weather Policy (PDF)
- 7.4 Hiring of Relatives Nepotism (PDF)
- 7.5 Membership and Dues Policy (PDF)
- 7.6 Visitors Policy (PDF)
- Approved Minutes Policy Committee Meeting 12.16.24 (PDF)
RAILS Board Policy Committee Meeting Nov 18, 2024
Meeting Documents
- Revised Agenda Policy Committee Meeting 11.18.24 (PDF)
- Minutes Policy Committee Meeting 10.28.24 (PDF)
- 6.1 Identity Protection Policy (PDF)
- 6.2 Illinois Victims' Economic Security and Safety Act (VESSA) (PDF)
- 6.3 Safety Policy (PDF)
- 6.4 Sexual and Other Forms of Harassment (PDF)
- 6.5 Whistleblower Compliance (PDF)
- 6.6 Workplace Security and Inspections (PDF)
- 6.7 Workplace Violence (PDF)
- Approved Minutes Policy Committee Meeting 11.18.24 (PDF)
RAILS Board Policy Committee Meeting Oct 28, 2024
Meeting Documents
- Agenda Policy Committee Meeting 10.28.24 (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 9.30.24 (PDF)
- 6.0 Memo Policy Committee Goal Setting 2024 (PDF)
- 7.1 Business Use of Personal Vehicles Policy (PDF)
- 7.2 Use of RAILS Vehicles Policy (PDF)
- 7.3 General Driving Requirements Policy (PDF)
- 7.4 Equal Employment Opportunity Policy (PDF)
- 7.5 Reasonable Accomodations Policy (PDF)
- 7.6 Pregnancy Rights Policy (PDF)
- Approved Minutes Policy Committee Meeting 10.28.24 (PDF)
RAILS Board Policy Committee Meeting Sep 30, 2024
Meeting Documents
- Agenda Policy Committee Meeting 9.30.24 revised (PDF)
- 5.2 Draft Minutes Policy Committee Meeting 6-14-24 (PDF)
- 6.2 Policy Committee Charge (PDF)
- 6.3 Draft FY2025 Schedule (PDF)
- 7.1 Business Use of Personal Vehicles (PDF)
- 7.2 Use of RAILS Vehicles (PDF)
- 7.3 General Driving Requirements (PDF)
- 8.1 Equal Employment Opportunity (PDF)
- 8.2 American with Disabilities Act (ADA) Policy Reasonable Accomodations (PDF)
- 8.3 Pregnancy Accomodations (PDF)
- Approved Minutes Policy Committee Meeting 9.30.24 (PDF)