Head of Human Resources

Application Deadline April 2, 2023 (Must Submit Cover Letter & Resume)

Status Full-Time, exempt (37.5  hours per week)

Typical Schedule Weekdays, some evenings, and weekends as required

Pay Grade C - Salary  $68,500 - $102,700

Required Education Bachelor’s Degree in Human Resources, Business Administration, or related field

Job Description

Under the supervision of the Director, the Head of Human Resources is a leader who manages the operations of human resources and employment processes, including: health insurance and other employee benefits, wage and salary administration, employee relations, evaluations, maintenance of employment records, workplace safety and other related services. The Head of HR will possess in-depth knowledge to ensure equity, diversity and inclusion (EDI) in hiring practices and will coordinate ongoing internal library EDI training.  The Head of HR works closely with the Business Office Clerk and the Library Accountant to ensure the expenditure of department fund allocations within the constraints of approved budgets. The person in this role leads the Safety Team and is liaison to the Staff Association. The Human Resources Manager will establish and maintain effective working relationships with the management team, staff and the community. 

Essential Responsibilities

  • HR: Coordinates and manages all human resources and talent management programs
    • Coordinates recruiting and screening of applicants and facilitates in the process of  the selection of new employees; checks references and performs background checks.
    • Develops and conducts new employee orientation program and exit interviews.  Process all new hire and termination paperwork including payroll and benefits.
    • Administer benefit programs including health, dental, vision insurance, life, ICMA, IMRF, COBRA, and Section 125. 
    • Responds to employee questions and concerns regarding benefits’ policies and procedures.
    • Establishes, maintains and updates HR reports, forms, records and handbook.
    • Manages annual open enrollment process for health, dental, vision and Section 125.
    • Works on library wide projects, initiatives, and issues as a key member of the Administration Team in conjunction with the Director.
    • Coaches staff and department managers in resolving issues including disciplinary actions.
    • Administer FMLA leaves, disability leaves and workers’ compensation and unemployment claims.
    • Oversees staff performance evaluation process.
    • Monitors the salary administration program to ensure compliance and equity.  Reviews salary increase/classification changes and makes recommendations to the Director. 
    • Responds to requests for staff employment verification and participates in salary/benefit and library related surveys.
    • Tracks and monitors the use of vacation, sick and personal time for compliance with library policy.
    • Continues professional development by attending meetings, conferences, workshops, core competency trainings and webinars to maintain current with trends and issues in HR and area libraries.
    • Works with managers to ensure job descriptions are current and in conformance with legal requirements. 
  • EDI: Provides strategic leadership in developing and implementing initiatives that advance equity, diversity, and inclusion (EDI) as they relate to Human Resource functions. 
    • coordinates staff workshops, seminars, and learning programs that support library EDI efforts.
    • creates and operationalizes library-wide standards, criteria, and guiding principles for equitable staff searches.
    • influences and works with key internal stakeholders to prioritize and embed the delivery of EDI work.
    • establishes and implements clear reporting mechanisms to demonstrate delivery of strategic EDI goals and plans.
  • Safety: Leads the Library's Safety Team and is responsible for the Accident Reporting and Investigation Plan and the associated OSHA reporting.
  • Staff Association: Liaison to the Staff Association to demonstrate care and to help infuse fun into the workplace
  • Miscellaneous: Responds to emergency situations in the library as needed, and performs other duties, as assigned


Required Experience & Training

  • Degree in human resources, business administration, or related field
  • Minimum of five years of successful human resources and supervisory experience


Required Abilities and Knowledge

  • Integrity in working with employees and handling confidential information.
  • Ability to work independently and with a minimum of supervision.
  • Knowledge of federal, state and local employment laws.
  • Ability to remain calm and effective in difficult situations and to exercise appropriate judgment/discretion.
  • Ability to manage and prioritize multiple tasks efficiently and work well under pressure.
  • Excellent written and verbal communication skills and the ability to work collaboratively as part of a team
  • Proficient in Microsoft Windows and Office applications, Google Suite applications, and HRIS software
  • Access to reliable transportation


Physical Demands

Constantly sitting and viewing/working at a computer. Frequently standing, walking, bending/stretching, pushing/pulling, and reading/interpreting data. Occasionally stooping/kneeling, reaching overhead, lifting/moving items up to 50 pounds.